When writing an email or message, many face confusion between “With Regard To” or “With Regards To”. Choosing correctly shows precision in formal writing and avoids casual errors that may confuse the reader.
Becoming a fluent writer means spotting subtle differences and knowing when to use each phrase. Think of it as choosing between formal clarity and everyday casual impact in communication. Correct usage not only reflects your command of English but also improves the clarity of your message.
Focusing on these tiny variations ensures your emails or messages remain precise. Using “with regard to” in formal contexts maintains professionalism, showing attention to detail and boosting confidence in your writing.
Understanding the Phrases
What Does “With Regard To” Mean?
The phrase “with regard to” is a formal expression used to indicate the subject matter or topic being discussed. It functions similarly to “concerning,” “regarding,” or “about.” For instance:
- “With regard to your recent inquiry, we have attached the requested documents.”
- “The committee will meet with regard to the proposed changes next week.”
In these examples, “with regard to” introduces the topic of discussion, lending a formal tone to the communication.
Why “With Regards To” is Incorrect
On the other hand, “with regards to” is considered grammatically incorrect in formal writing. The confusion arises because “regards” is a plural noun, typically used in expressions like “send my regards” or “best regards.” Using “regards” in the phrase “with regards to” is a misapplication of the word’s meaning and form. For example:
- Incorrect: “With regards to the meeting, it has been rescheduled.”
- Correct: “With regard to the meeting, it has been rescheduled.”
The incorrect usage can lead to perceptions of carelessness or lack of attention to detail in professional communication.
Correct Usage in Writing
To ensure clarity and professionalism, always use “with regard to” in formal writing. This includes business emails, academic papers, official reports, and any communication where tone and precision are important.
Examples of Correct Usage:
- “With regard to your application, we regret to inform you that we have selected another candidate.”
- “The report discusses the challenges faced with regard to the implementation of the new policy.”
In both instances, “with regard to” appropriately introduces the topics being addressed.
Common Alternatives
While “with regard to” is correct, it’s often beneficial to use simpler or more direct alternatives to enhance readability and flow. Consider the following options:
- Regarding: “Regarding your request, we will need additional information.”
- Concerning: “Concerning the budget proposal, we have made several revisions.”
- About: “About the upcoming event, we are finalizing the schedule.”
- In relation to: “In relation to the recent changes, please review the attached guidelines.”
These alternatives can make your writing more concise and accessible, depending on the context.
Real-World Examples
To illustrate the difference, here are examples from various contexts:
Formal Business Communication
- Correct: “With regard to the quarterly financial report, we have noted several discrepancies.”
- Incorrect: “With regards to the quarterly financial report, we have noted several discrepancies.”
Academic Writing
- Correct: “The study examines the effects with regard to urban development.”
- Incorrect: “The study examines the effects with regards to urban development.”
Everyday Conversation
- Correct: “I spoke with him with regard to the project deadline.”
- Incorrect: “I spoke with him with regards to the project deadline.”
In each case, the correct usage maintains the intended meaning and upholds formal standards.
Practical Tips for Writers
To avoid confusion and ensure proper usage:
- Remember the Singular Form: Always use “with regard to” instead of “with regards to.”
- Consider Simpler Alternatives: Use “regarding,” “concerning,” or “about” when appropriate to simplify your writing.
- Proofread Carefully: Always review your writing to catch and correct any misuse of “with regards to.”
By adhering to these guidelines, you can enhance the clarity and professionalism of your writing.
Why It Matters Professionally
Using the correct phrase is more than a grammatical concern; it reflects your attention to detail and respect for language conventions. In professional settings, such as business correspondence or academic publications, improper usage can undermine your credibility and the perceived quality of your work.
Quick Reference Table
| Phrase | Correct Usage | Notes |
| With regard to | ✅ Formal and standard usage | Preferred in professional writing |
| With regards to | ❌ Incorrect in formal contexts | Considered grammatically incorrect |
| Regarding | ✅ Suitable alternative | More concise and equally formal |
| Concerning | ✅ Suitable alternative | Slightly more formal than “about” |
| About | ✅ Suitable alternative | Informal and direct |
| In relation to | ✅ Suitable alternative | Formal and precise |
Conclusion
Mastering the difference between “with regard to” and “with regards to” may seem minor, but it carries significant weight in professional and academic writing. Using the correct form demonstrates attention to detail, clarity, and respect for standard English conventions. It also helps avoid confusion, ensuring your audience understands your message the first time.
While “with regard to” maintains formality and precision, “with regards to” is a common but incorrect variant that can undermine credibility if used in formal contexts. Choosing simpler alternatives like “regarding,” “concerning,” or “about” can make your writing more concise and reader-friendly, especially in emails or reports where brevity is valued.
Consistency is key. Once you internalize the correct usage, your writing will feel more polished, professional, and confident. Case studies from business communications and academic papers consistently show that misused phrases, even small ones, can distract from your main points or reduce perceived authority.
Ultimately, proper language use reflects not only grammar knowledge but also your professionalism and attention to detail. By adopting these best practices, you’ll communicate clearly, maintain credibility, and leave a strong impression in both written and verbal communication. The small effort to get it right pays off in clarity, trustworthiness, and overall writing quality.
FAQs
What is the main difference between “with regard to” and “with regards to”?
“With regard to” is correct in formal writing and means “concerning” or “regarding.” “With regards to” is a common but incorrect variant, often misused in emails or reports. Using the singular form ensures professionalism and clarity in communication.
Can I use “with regards to” in casual writing?
In informal contexts, people may understand it, but it’s best to use “regarding” or “about” for simplicity. Avoid “with regards to” in professional emails, reports, or academic work to maintain credibility.
Are there alternatives to “with regard to”?
Yes. Common alternatives include “regarding,” “concerning,” “about,” and “in relation to.” These can make your writing more concise and easier to read while retaining formal tone when needed.
Why does this distinction matter professionally?
Using the wrong phrase can make writing appear careless and reduce perceived professionalism. Correct usage signals attention to detail, clear communication, and mastery of formal English, especially in business, academic, or official contexts.
How can I remember the correct usage?
Think of “regard” as singular when referring to a topic. Quick rules: always use “with regard to” for formal writing, replace with “regarding” for simpler expression, and avoid adding the extra “s.”
